What Are AI Meeting Notes, and What Do They Cost?
AI meeting notes turn a call into a transcript, a summary and action items. How they work, where they should live, and what note takers charge.
AI meeting notes save you from typing up a call. This guide says what they are, how they reach your CRM, and what they cost. Every rival price below comes from the vendor's own pages, read from 2026-10-28 to 2026-10-31.
What are AI meeting notes?
AI meeting notes are the written record software makes from a call. They hold a transcript, a short summary and the action items.
Some tools send a bot into the meeting to record it. Others read the recording your meeting app already makes. Either way, the notes are only useful if they reach the right customer record.
In Laureo, the notes come from your own meetings. Laureo files Google Meet recordings, transcripts and smart notes, and Microsoft Teams transcripts. Each one lands on the contact that the meeting's calendar event matched. The AI then finds the action items in a transcript, and you approve them. No bot joins the meeting.
Two limits apply. Google Meet writes smart notes and transcripts on paid Google Workspace plans. Microsoft Teams transcripts need a one-time setup by your Microsoft admin.
How much do AI meeting notes cost?
Fireflies, an AI note taker, lists $10 to $19 per seat a month, billed annually. Laureo files recordings and transcripts on every plan, and action items use AI credits.
| Tool | Listed price a month | What it is |
|---|---|---|
| Fireflies Pro | $10 per seat, billed annually | An AI app for meeting notes |
| Fireflies Business | $19 per seat, billed annually | The same app, with unlimited storage and 30 AI credits |
| Calendly Standard Plus | $18 per seat, billed yearly | Scheduling with the AI Notetaker added |
| Day AI Turbo | $24 per seat, billed annually | An AI CRM whose plans list meeting recording |
| Laureo Pro | Pro from $83.33/mo billed annually ($99.99 month-to-month) | The CRM, with recordings and transcripts on the record |
A note taker is a second bill beside your CRM. Laureo Pro includes 10,000 AI credits a month, and finding action items in a transcript draws on them.
What to check before you pay
- Where the notes live. A separate app, or the contact and company the meeting was with.
- Which meeting apps it reads. Check the ones your team and your customers use.
- Whether a bot joins the call. Some customers ask about it, so know the answer.
- Who approves the follow-up. An action item should become a task only when you say so.
See how meeting recordings work in Laureo.
Omar Kheir is the founder and CEO of Laureo. He writes about CRM, sales, email, automation and AI in the CRM for the Laureo blog.